Use of space

Products and services to be exhibited must be in keeping with the interests of the Society for Industrial Microbiology and Biotechnology (SIMB). No subleasing of space is permitted. No side rails or counters may exceed 4 feet in height; background must not exceed 8 feet in height, including signs. Exhibits should be no higher than 48 inches above the table or wider than 6 feet. If you have a tabletop exhibit exceeding these limits, please contact meetings@simbhq.org. Demonstrations or displays away from the exhibit hall during exhibit hours, except with permission of SIMB, are prohibited. No table may block the view of surrounding tables and must have adequate see-through area. Exhibitors may not place anything in the aisles during exhibit hours. SIMB reserves the right to limit or restrict operations, which for any reason might be considered objectionable, without any liability for refund or damage.

Cancellation

It is mutually agreed that in the event of cancellation of the RAFT® exhibition due to fire, strikes, picketing, embargo, injunction, acts of war, acts of God, governmental regulations, emergencies, any act beyond the control of SIMB, or any causes which would prevent its scheduled opening or continuance, then and thereupon this agreement will be terminated and SIMB shall determine an equitable basis for the refund of such portion of the exhibit fee as is possible, after due consideration of expenditures and commitments already made.

Requests for cancellations must be submitted in writing to the SIMB office. Refunds are available until September 27, 2019, if space can be resold, less a $75 administrative fee. No refunds will be issued after September 27, 2019.

Prohibited conduct

The following practices are prohibited:1) distribution of promotional material, samples, catalogs, pamphlets, or publicity, except in the exhibitor’s space; 2) use of disruptive audio equipment; 3) use of noisy electrical or mechanical equipment; 4) entry into another exhibitor’s booth without permission; 5) photographing or examining another exhibitor’s space without permission; 6) affixing anything to columns, walls, floors or other parts of the hotel’s building or furniture by any means; 7) selling in the exhibit areas or in meeting rooms.

Insurance

The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibitor’s displays, equipment and other property brought upon the premises of the hotel and shall indemnify and hold harmless the Society for Industrial Microbiology and Biotechnology (SIMB) and the Hyatt Coconut Point Hotel, and any authorized representative, agent or employee of the foregoing of any and all losses, damages and claims.

Security

Security guards for the exhibit area will be hired, but SIMB and the hotel do not guarantee, nor protect exhibitors against loss of any kind. Exhibitors are advised to carry their own insurance. Each party agrees to be responsible for its own property through insurance or self-insurance and shall hold harmless the Society for Industrial Microbiology and Biotechnology (SIMB) and the Hyatt Coconut Point Hotel for any and all damage caused by theft.

Safety, fire and health

No painting, mixing of chemicals or explosive materials is allowed in the exhibit hall at any time. Exhibits using food, beverage, ink, chemical or other liquids must be installed over visqueen. Exhibitors are responsible for disposing of all reagents or chemicals used in their exhibit, as well as any cost associated with doing so. The Society for Industrial Microbiology and Biotechnology (SIMB) and Hyatt Coconut Point Hotel will not be responsible for disposing of any materials.

Trademarks/Copyrights

SIMB shall not be liable for and expressly disclaims any liability for infringement or alleged infringement of the trademarks, copyrights or other intellectual property of any third party arising out of the actions of any exhibitor.

Amendments

SIMB reserves the right to interpret, amend and enforce these terms and conditions. Written notice of any amendments shall be given to each exhibitor. Each exhibitor and its employees/agents agrees to abide by all terms and conditions set forth herein or by any subsequent amendments and interpretations.

Enforcement

Any exhibitor not abiding by the terms and conditions set forth herein may forfeit the right to participate in future exhibitions, may be asked to leave the event without refund, and may be subject to additional penalties.

Questions? Contact meetings@simbhq.org.